Frequently Asked Questions

What can I submit to GriffinShare?

GriffinShare is interested in all kinds of submissions, including scholarly research, creative, and materials related to Fontbonne's culture and history.

The submitter must own the copyright to the content of the work or be able to show permission received to make the material available.

To honor institutional guidelines, copyright protections, and licensing agreements with external agencies, some works may be made available to current students, faculty, and staff only. Having a GriffinShare account does not enable access to works requiring a Fontbonne University login.

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How do I submit my work to GriffinShare?

We are so glad you are interested in submitting your work. We are not yet set up to accept external submissions. Please contact us to begin the submission process: / (314) 889-1417.

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I don't have electronic versions of old working papers that I'd like to include in the repository. Is it okay to scan the printed page to a PDF file?

Yes--scanning printed pages is a great way to create PDF files for inclusion in the repository. There are two ways to scan a page: using OCR (Optical Character Recognition) or scanning the page as an image. Making OCR scans requires careful proofreading and loses the original formatting of the documents. Image scans cannot be searched. The best solution takes advantage of both of these methods. Many software applications allow for the OCR capture of image scans. When documents are scanned this way, users see the image scan but search the full-text of the document. This is the preferred method for scanning documents for the repository.

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Can I post a reprint from a journal?

It depends on what the journal allows, which is usually specified in their agreement with the author. If it would not violate copyright to post the reprint on your repository site, you're welcome to do so. Permissions for many publishers can be found at SHERPA RoMEO.

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A working paper in our repository site has been published in a slightly revised form in a journal. What should I do?

Many journals do not have any restrictions on working papers that preceded an article, especially if substantial revisions were made. You should check your author agreement with the journal to confirm that there is no problem with leaving the working paper on the site. The repository would constitute noncommercial use.

Assuming the working paper does remain on posted in the repository, it is a good idea to include the citation to the published article on the cover page of the repository working paper. Please contact the repository administrator to request this change.

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